This amendment covers the Program Management Team’s year 5 staffing plan and allowances. Year 5 base staffing plan is estimated at $1,984,680 and year 5 allowances are estimated at $161,200.

It is the Administration’s recommendation that the School Board approve the Program Management Team Amendment #4 with Brailsford and Dunlavey.

$2,145,880. Within budget.

Budget Source: Fund 21 – Measure T GO Bond.

Prepared by: Don Dias, Bond Program Director

Approved by: John R. Baker, Ed.D., Superintendent

The contractors listed below in the financial impact were the lowest bidders for the Garfield School New Two-Story Classroom Building and Modernization Project and will be handling the noted construction scopes for the project.

It is the Administration’s recommendation that the School Board approve the Multi-Prime Construction Agreements for Garfield School with Various Contractors.

Earthwork and Paving Trade Package A – Duran and Venables - $1,925,000

Underground Utilities Trade Package B – MK Pipelines - $597,300

Site Concrete Trade Package C – Casey-Fogli - $1,805,700

Electrical and Low Voltage Trade Package D – Atlas Pellizzari - $3,097,000

HVAC Trade Package E – Smith MEP - $1,251,659

Landscaping Trade Package F – Scapes - $345,000

General Trade Package G – Rodan Builders - $11,193,000

Plumbing Trade Package H – OC McDonald - $699,900

Fire Protection Trade Package I – Marquee Fire Protection - $166,000

Abatement Package J – Bayview Environmental - $87,900

Total - $21,168,459. Over budget. The Program Management Team is requesting a total movement of $2.3M from the Program Contingency to this project budget.

Budget Source:  Fund 21 – Measure T GO Bond.

Prepared by: Don Dias, Bond Program Director

Approved by: John R. Baker, Ed.D., Superintendent

Silicon Valley Paving was the lowest bidder for the Adelante Selby School Drainage Upgrades and Bioswale Project and will be handling the construction scope for the project.

It is the Administration’s recommendation that the School Board approve the Upgraded Drainage and Bioswale Project Construction Agreement for Adelante Selby Spanish Immersion School with Silicon Valley Paving.

Total - $258,800. Over budget. Program Team requests movement of $280,000 from Program Contingency to project budget. The $280,000 includes a small change order contingency of $21,200.

Budget Source: Fund 21 – Measure T GO Bond.

Prepared by: Don Dias, Bond Program Director

Approved by: John R. Baker, Ed.D., Superintendent

Vanden Bos will be upgrading the data wiring for select buildings across the Roosevelt campus, including fiber and copper upgrades that will support network speed and bandwidth.

It is the Administration’s recommendation that the School Board approve the IT Wiring Upgrades for Roosevelt School with Vanden Bos.

Total - $57,629.90. Within budget.

Budget Source: Fund 21 – Measure T GO Bond.

Prepared by: Don Dias, Bond Program Director

Approved by: John R. Baker, Ed.D., Superintendent

Kier and Wright will be handling the boundary survey for Adelante Selby Spanish Immersion School.

It is the Administration’s recommendation that the School Board approve the Boundary Survey Project Authorization Form for Adelante Selby Spanish Immersion School with Kier and Wright.

$27,700. Within budget.

Budget Source: Fund 21 – Measure T GO Bond.

Prepared by: Don Dias, Bond Program Director

Approved by: John R. Baker, Ed.D., Superintendent

Redwood City School District (RCSD) has been working since May on the Roadmap to Reopening My School plan for the 2020-21 school year. A districtwide steering committee, composed of several subcommittees, was created for this work with parent engagement throughout the process.

There’s no question that the global pandemic has created immense challenges for schools throughout California, across the nation, and around the world. Every school and school district have struggled with planning for 2020-21 under these difficult circumstances. Because every organization is unique, different educational institutions will be making different choices. Unfortunately, there are no perfect solutions.

Both RCSD models that were carefully and thoughtfully planned have many pros and cons, and some choices will be better for some family situations than others. In the end, based on the feedback collected from parents, our facilities and district logistics, and public health guidelines, our steering and subcommittees concluded that the models described in this presentation are the best fit for RCSD come the 2020-21 school year.

The subcommittees used guidance from both the San Mateo County Office of Education as outlined in the San Mateo County Pandemic Recovery Framework for Schools as well as the California Department of Education’s Stronger Together: A Guidebook for the Safer Opening of California’s Public Schools to build the plan. Both documents provide California school districts with the health, education, and legal guidance needed to develop local plans for the safe reopening of school facilities. The models include the implementation of safety protocols according to the Step by Step Approach and the Four Pillars from the San Mateo County Office of Education: Health & Hygiene, Face Coverings, Physical Distancing, and Limiting Gatherings.

The models to safely reopen RCSD school campuses for 2020-21 could not have been planned without our supportive parent community. Our parents know our district well--our strengths as well as our challenges. They have been engaged in this process since the very beginning participating in surveys and asking questions during our virtual community presentations in June. We also received emails that were sent to the Board and the Superintendent. I am grateful for their time in being part of this process and I also thank teachers and staff for the many hours they committed to our plan.

*Note:  The PowerPoint presentation will be uploaded on Monday, July 13th. 

Prepared by: John R. Baker, Ed.D., Superintendent

Approved by: John R. Baker, Ed.D., Superintendent 

The Special Education Local Plan Area (SELPA) Local Plan has undergone a transition to the mandated CDE template, and every SELPA in California is working to submit a Local Plan to the California Department of Education (CDE) by June 30, 2020, using the updated template.  Each Local Plan includes several components, including Governance and Administration, Annual Budget Plan, and Annual Service Plan components.  Additionally, several attachments will be submitted annually (the Annual Budget and the Annual Service Plan), and for this Local Plan submission we are also adding a new Local Education Agency (LEA) member - KIPP Esperanza Charter School.

The SELPA Governing Board will adopt a resolution adopting this Local Plan.  All LEAs must adopt a supporting resolution adopting the local plan as well.  CDE is requesting the resolutions and the Local Plan be submitted by June 30, 2020.  

It is the Administration's recommendation that the School Board adopt Resolution 1 to update the required template to be used to submit the SELPA Local Plan by June 30, 2020.

Prepared by:  Patricia Pelino, Director of Special Education

Approved by:  John R. Baker, Ed.D., Superintendent

Due to changes in staffing needs within the Facilities Department and School Sites the following position changes are requested for 2020-2021.

Additional positions needed:

·      14.0 FTE Day Custodians – For additional cleaning and sanitizing support at sites due to the COVID-19 pandemic.

It is the Administration’s recommendation that the School Board approve the following changes in the number of staff positions for 2020-21 school year.

Approximately $1,050,000.

Prepared by: Patricia Perez, Director of Human Resources

Approved by: John R. Baker Ed.D, Superintendent

The terms of Proposition 39 and its implementing regulations (Ed. Code, § 47614; Cal. Code Regs., tit. 5, § 11969.1 et seq.) determine the process by which a charter school requests allocation of reasonably equivalent District facilities for use by the charter school, based on the charter school’s projected Average Daily Attendance (ADA) of District-resident students.

Connect has been occupying space at the Fair Oaks campus since its initial approval.  As required by the regulations, Connect made a timely request for facilities from the District for the 2020-21 school year based on a projected in-district ADA of 189.88, and the District accepted Connect’s in-district ADA projection.  After evaluating and recalculating classroom loading ratios District-wide, District determined it does not need to allocate any additional space or classrooms at Fair Oaks for Connect in 2020-21.  After receiving the District’s preliminary space offer, Connect requested a two-year use agreement and the parties discussed the parameters for this arrangement.  In exchange for a two-year agreement, Connect agrees no additional space will be allocated for its program and total enrollment at its campus will be capped at 235 students.  The parties have negotiated and finalized a Facilities Use Agreement to be in effect for the next two years. 

Prepared by: John R. Baker, Ed.D., Superintendent

Approved by: John R. Baker, Ed.D., Superintendent 

The District, in conjunction with the 7-11 Committee, evaluated options for the disposition of its closed school sites.  After a significant RFP process, the Board selected Little Budz, Inc., dba BuildingKidz School (“BuildingKidz”) as one of several potential lessees of a portion of the Hawes School Site.  A Joint Use Agreement has been negotiated between the parties, and is now brought to the Board for approval.   

Under the proposed Joint Use Agreement, BuildingKidz will lease approximately 7,281 square feet of classroom space on the Hawes campus, to be located between the District preschool and the Rocketship Redwood City Prep Charter School.  The Joint Use Agreement includes a contingency period of up to 90 days for property inspections and other due diligence.  Once completed, occupancy will commence and will expire on June 30, 2025.  An additional term of up to five years will be at the option of the parties.  The rental rate will be $3.00 per monthly square foot through June 30, 2021; thereafter the use rate will escalate annually according to CPI.  Additional provisions include possible future rent deferrals of up to 3 months in the event the pandemic results in loss of use of the site or loss of more than a majority of student participation in the program.

Responsibility for routine and deferred maintenance and security of the leased premises will remain with BuildingKidz, as will costs of compliance with health orders.  Utilities, phone, internet, maintenance of exterior premises or shared areas, and similar costs will be apportioned among all occupants of the property based on total building square footage used (23% for BuildingKidz).  In addition, BuildingKidz will pay a fixed fee of $1,000 per month for shared use of common areas and parking.

The District believes the Joint Use Agreement to be in the best interests of the District and will result in the lease of all rentable space on the Hawes campus.  Lease income will supplement the District’s general fund resources.

Prepared by: John R. Baker, Ed.D., Superintendent

Approved by: John R. Baker, Ed.D., Superintendent